July 27, 2016

JUNE 9, 2016

The regular meeting of the Town of Hartland, County of Niagara, State of New York, was held on the above date at the Town Hall, 8942 Ridge Road, Gasport convening at 7:30 p.m.

Members present:

Supervisor W. Ross Annable
Councilman F. David Snyder
Daniel Hill
Joseph Reed
Clifford Grant
Attorney Michael Norris
Highway Sup’t. Keith Hurtgam
Hghwy. Administrative Asst. Janet Slack
Assessor/ CEO Michael Hartman - absent
Attended by Sign in sheet attached
Supervisor Annable called the meeting to order with all present standing for the pledge to the flag.



MOTION by Councilman Reed, seconded by Councilman Snyder to adopt the minutes of the May 12, 2016 meeting as presented.

Ayes:   Annable, Snyder, Reed, Hill, Grant   Nays:   0          CARRIED

Abstract of Bills


MOTION by Councilman Snyder, seconded by Councilman Reed resolved that the following bills, as prepared by the Clerk and having been reviewed by the Town Board, be authorized for payment in the following amounts:

June 9, 2016

Voucher #’s 2016000385 - 2016000459
General 18384.97
OWD 9836.84
Highway 168784.88
Refuse 19484.05
Ayes Annable
Nays:   0          CARRIED


HIGHWAY REPORT:                                Read and filed

Superintendent Hurtgam reported the auction results, the amount of the sales were $ 324,235.00, with an additional $ 4,000.00 due from the split on the loaders.  This was the last year for the loader/ trade in deals.  Next year the trade in with CAT will cost $10.00 for the hours used. 

Hurtgam also reported on the tire and electronic drop off event.  The residents brought in over 2,000 tires and 50 pallets of electronics for recycling. 

Wendel Engineers have completed the sign and ditching layers for the web map. 

Park work is done for the July 4th celebration.  Lighting is anticipated to be a problem for the parking area.  It is suggested that the committee make some arrangements with the Fire Co. to use their mobile lights.

Superintendent Hurtgam reported that he will be gone for the months of July and August.

WATER REPORT:                                     Read and filed

Water loss was 9.88 town wide.  Work has continued with hydrants and the meters have been read for May.      

PUBLIC PARTICIPATION:                    

Kerry Papaj came before the Board to request the use of the Park fields for the LOYAL Soccer Leagues.  There are 250 kids from Royalton Hartland, Lyndonville and Medina, ranging in ages from 6 to 12 years old.  The program runs from July 5 until August 13.  Lyndonville and Medina have fields, but there is still a need for the larger fields in Hartland.  The teams would rotate the use of the fields.  Supervisor Annable stated that the League needs to provide a certificate of insurance and then a contract will be drawn. 

June 9, 2016

It was decided that additional trash containers will be needed, as well as one more porta-john. 

OLD BUSINESS:                

Supervisor Annable gave an update on the July 4th celebration.  Certificates of insurance are filed and he has spoken to the Kempton family for use of the fields for parking.  It was discussed that if the celebration continues to be held at Hartland, then a more formal agreement with the Kempton family will have to be drawn up.  The Town would roll and plant the field to provide for a more level surface.                                               


The Town provides for the recreation programs for the youth in the Town of Hartland and have decided to allot funds in the amount of $ 10.00 per child for the “little league” type baseball program offered by the Somerset league.  The league will supply the number of youth from Hartland who participate in the program.  This year there will be 35 children from the Town.

Somerset Youth Baseball Contract


MOTION by Councilman Snyder, seconded by Councilman Hill to approve the agreement between the Town of Hartland and the Somerset Youth Baseball League in the amount of            $ 350.00.

Ayes:  Annable, Snyder, Reed, Hill, Grant    Nays:   0          CARRIED



MOTION by Councilman Reed, seconded by Councilman Grant to approve the following transfers:

Transfer From Transfer To Amount
A2771 Justice Grant A1110.04 Justice Equipment $ 1094.00
DB.2665 Sales DB.5131.2 Machinery Equipment $ 324,235.00
Ayes:   Annable, Snyder, Reed, Hill, Grant   Nays:   0          CARRIED

June 9, 2016

The Highway Superintendent will be gone for over 2 months, there is a possibility that the Deputy Superintendent would also be unavailable, therefore, there needs to be a plan for the chain of command.  In the event that neither the Superintendent nor his Deputy are available, there will be someone appointed to the position of Acting Highway Superintendent.  It was discussed as to how much compensation should be given for this per diem position.  It was decided to approve the allotment of $1.00 per hour.

Acting Highway Superintendent


MOTION by Councilman Hill, seconded by Councilman Grant to approve the compensation of $1.00 per hour for per diem Acting Superintendent, as necessary, due to the absence of the Superintendent and Deputy Superintendent.

Ayes: Annable, Snyder, Reed, Hill, Grant     Nays: 0            CARRIED

Supervisor Annable stated that the Refuse Bids will be opened on Tuesday, June 14, 2016 at 11AM.



MOTION by Councilman Snyder, seconded by Councilman Reed that since there is no further business to come before the board, the meeting be adjourned at   8:00 p. m.

Ayes:  Annable, Snyder, Reed, Hill, Grant    Nays:   0          CARRIED

Respectfully submitted:                                 

Cynthia S. Boyler

Town Clerk

Next scheduled regular meeting will be July 14, 2016 at 7:30 p. m.