JUNE 9, 2016
The regular meeting of the Town of Hartland, County of Niagara, State of New York, was held on the above date at the Town Hall, 8942 Ridge Road, Gasport convening at 7:30 p.m.
Members present:
Supervisor | W. Ross Annable |
Councilman | F. David Snyder Daniel Hill Joseph Reed Clifford Grant |
Attorney | Michael Norris |
Highway Sup’t. | Keith Hurtgam |
Hghwy. Administrative Asst. | Janet Slack |
Assessor/ CEO | Michael Hartman - absent |
Attended by | Sign in sheet attached |
Minutes
RESOLUTION 66-2016
MOTION by Councilman Reed, seconded by Councilman Snyder to adopt the minutes of the May 12, 2016 meeting as presented.
Ayes: Annable, Snyder, Reed, Hill, Grant Nays: 0 CARRIED
Abstract of Bills
RESOLUTION 67-2016
MOTION by Councilman Snyder, seconded by Councilman Reed resolved that the following bills, as prepared by the Clerk and having been reviewed by the Town Board, be authorized for payment in the following amounts:
June 9, 2016
Voucher #’s | 2016000385 - 2016000459 |
General | 18384.97 |
OWD | 9836.84 |
Highway | 168784.88 |
Refuse | 19484.05 |
Ayes | Annable Snyder Reed Hill Grant |
ASSESSOR / CEO REPORTS: None
HIGHWAY REPORT: Read and filed
Superintendent Hurtgam reported the auction results, the amount of the sales were $ 324,235.00, with an additional $ 4,000.00 due from the split on the loaders. This was the last year for the loader/ trade in deals. Next year the trade in with CAT will cost $10.00 for the hours used.
Hurtgam also reported on the tire and electronic drop off event. The residents brought in over 2,000 tires and 50 pallets of electronics for recycling.
Wendel Engineers have completed the sign and ditching layers for the web map.
Park work is done for the July 4th celebration. Lighting is anticipated to be a problem for the parking area. It is suggested that the committee make some arrangements with the Fire Co. to use their mobile lights.
Superintendent Hurtgam reported that he will be gone for the months of July and August.
WATER REPORT: Read and filed
Water loss was 9.88 town wide. Work has continued with hydrants and the meters have been read for May.
PUBLIC PARTICIPATION:
Kerry Papaj came before the Board to request the use of the Park fields for the LOYAL Soccer Leagues. There are 250 kids from Royalton Hartland, Lyndonville and Medina, ranging in ages from 6 to 12 years old. The program runs from July 5 until August 13. Lyndonville and Medina have fields, but there is still a need for the larger fields in Hartland. The teams would rotate the use of the fields. Supervisor Annable stated that the League needs to provide a certificate of insurance and then a contract will be drawn.
June 9, 2016
It was decided that additional trash containers will be needed, as well as one more porta-john.
OLD BUSINESS:
Supervisor Annable gave an update on the July 4th celebration. Certificates of insurance are filed and he has spoken to the Kempton family for use of the fields for parking. It was discussed that if the celebration continues to be held at Hartland, then a more formal agreement with the Kempton family will have to be drawn up. The Town would roll and plant the field to provide for a more level surface.
NEW BUSINESS:
The Town provides for the recreation programs for the youth in the Town of Hartland and have decided to allot funds in the amount of $ 10.00 per child for the “little league” type baseball program offered by the Somerset league. The league will supply the number of youth from Hartland who participate in the program. This year there will be 35 children from the Town.
Somerset Youth Baseball Contract
RESOLUTION 68-2016
MOTION by Councilman Snyder, seconded by Councilman Hill to approve the agreement between the Town of Hartland and the Somerset Youth Baseball League in the amount of $ 350.00.
Ayes: Annable, Snyder, Reed, Hill, Grant Nays: 0 CARRIED
Transfers
RESOLUTION 69-2016
MOTION by Councilman Reed, seconded by Councilman Grant to approve the following transfers:
Transfer From | Transfer To | Amount |
A2771 Justice Grant | A1110.04 Justice Equipment | $ 1094.00 |
DB.2665 Sales | DB.5131.2 Machinery Equipment | $ 324,235.00 |
June 9, 2016
The Highway Superintendent will be gone for over 2 months, there is a possibility that the Deputy Superintendent would also be unavailable, therefore, there needs to be a plan for the chain of command. In the event that neither the Superintendent nor his Deputy are available, there will be someone appointed to the position of Acting Highway Superintendent. It was discussed as to how much compensation should be given for this per diem position. It was decided to approve the allotment of $1.00 per hour.
Acting Highway Superintendent
RESOLUTION 70-2016
MOTION by Councilman Hill, seconded by Councilman Grant to approve the compensation of $1.00 per hour for per diem Acting Superintendent, as necessary, due to the absence of the Superintendent and Deputy Superintendent.
Ayes: Annable, Snyder, Reed, Hill, Grant Nays: 0 CARRIED
Supervisor Annable stated that the Refuse Bids will be opened on Tuesday, June 14, 2016 at 11AM.
Adjournment
RESOLUTION 71-2016
MOTION by Councilman Snyder, seconded by Councilman Reed that since there is no further business to come before the board, the meeting be adjourned at 8:00 p. m.
Ayes: Annable, Snyder, Reed, Hill, Grant Nays: 0 CARRIED
Respectfully submitted:
Cynthia S. Boyler
Town Clerk
Next scheduled regular meeting will be July 14, 2016 at 7:30 p. m.