Minutes

APRIL 14, 2016

The regular meeting of the Town of Hartland, County of Niagara, State of New York, was held on the above date at the Town Hall, 8942 Ridge Road, Gasport convening at 7:30 p.m.

Members present:

Minutes

RESOLUTION 47-2016

MOTION by Councilman Snyder, seconded by Councilman Grant to adopt the minutes of the March 10^th and April 7^th meetings as presented.

Ayes:   Annable, Snyder, Hill, Grant              Nays:   0          CARRIED

Abstract of Bills

RESOLUTION 48-2016

MOTION by Councilman Snyder, seconded by Councilman Grant resolved that the following bills, as prepared by the Clerk and having been reviewed by the Town Board, be authorized for payment in the following amounts:

April 14, 2016

HIGHWAY REPORT:                                Read and filed

Superintendent Hurtgam stated enough salt was used with the last snow, that we now have the room for the balance of salt we needed to take.  Crews worked on culverts on Gill and South Quaker to correct drainage and structure problems.  Required safety training was completed.

Bid for One New and Unused 8-ton Propane Heated Auger Chassis Mounted Pothole Patcher was opened on April 12, 2016.  Spaulding Mfg. Inc. was sole bidder with $83,630.00.  If the Town would like training that would be an additional $2500.00, Hurtgam would decline the training.  This equipment could also be rented out to other Towns when not in use. 

Bid from Spaulding Mfg. Inc.

RESOLUTION 49-2016

MOTION by Councilman Snyder, seconded by Councilman Hill to accept the bid from Spaulding Mfg. Inc. for One New and Unused 8-ton Propane Heated Auger Chassis Mounted Pothole Patcher in the amount of $ 83630.00

Ayes:   Annable, Snyder, Hill             Nays:   Grant   CARRIED

Superintendent Hurtgam requested of the Board approval to purchase an 8-ton trailer to haul the Bobcat excavator and track loader.  There could be several uses for this equipment.  The trailer could be purchased on National Joint Powers, recognized by State Bid.

Purchase 8-ton Trailer

RESOLUTION 50-2016

April 14, 2016

MOTION by Councilman Grant, seconded by Councilman Hill to purchase an 8-ton Trailer from Tracey Road Equipment, Inc. on National Joint Powers for $15,035.00.

Ayes:   Annable, Snyder, Hill, Grant              Nays:   0          CARRIED

Finalized the Tire and Electronic Drop off event, with the dates of May 20^th and 21^st.  Modern came in with a quote of $80.00/ton for tires, which is below all other quotes.

WATER REPORT:   Read and filed

The curb boxes have been located for the entire Town, with the exception of 12 that could not be found. 

The Bobcat has been delivered.

ASSESSOR / CEO REPORTS:   Read and filed

Notice of Violation was issued to Mark Burger, 3874 Carmen Road, for demolition. CEO Hartman has issued several formal complaints, as well as, meeting with Mr. Burger to repair his property.  After inspection, it was considered a hazard and should be torn down.  The process mandates a Public Hearing to set the date for demolition.

Notice to Condemn

RESOLUTION 51-2016

MOTION by Councilman Snyder, seconded by Councilman Hill to schedule a Public Hearing for May 12, 2016 to issue a demolition date for 3874 Carmen Road property.

Ayes:   Annable, Snyder, Hill, Grant              Nays:   0          CARRIED

PUBLIC PARTICIPATION:        

Eagle Scout, William Woodman, came before the Board with his finalized plans for the LeValley Cemetery project.  He will be repairing the second row of headstones, there are about 40 stones.  The weather will be cooperative this coming weekend, so Mr. Woodman would like to get started.  The Town has approved an amount of $ 500.00 previously for supplies.  Keith will purchase 50 – 60 lb. bags of concrete and epoxy to get started.  Supervisor Annable thanked Woodman for his dedication and service.

Mike Miano, a concerned citizen approached the Board to express his concern for the disrepair of the cemeteries in the Town of Hartland.  He cited that some of the graves in LeValley Cemetery were actually moved from a Middleport Cemetery, (which began in 1812), to the present site in 1915.  William Taylor, a noted Hartland figure, is buried in LeValley, he is listed

April 14, 2016

on the National Historical Register.  Mr. Miano feels that the Town of Hartland has not given the attention needed for repair and maintenance to this urgent situation.  It is a disgrace and disrespect to our ancestors, as well as an embarrassment to our community.

Supervisor Annable answered Mr. Miano to say that it is not feasible or financially possible to supply a work crew to devote to such a large project.  The condition of the cemetery has been a concern for the Town, giving due respect for those buried there, and he has been looking to grant funding for the restoration work.  The Town will be removing the iron fence and storing it until it can be repaired and permanently installed.  Currently there is no funding in the budget for this repair.

Councilman Grant, a member of the Cemetery Board stated that LeValley was owned by a private association until about 20 years ago, when the group dissolved and the cemetery was no longer active.  At that time the Town of Hartland was obligated by State law to take over the ownership and has given continual maintenance since that time.

OLD BUSINESS:  none                                                                                         

NEW BUSINESS:

The Recreation Commission has reconvened and has provided for the Board a new roster of staff to approve for the upcoming Summer recreation program;

RESOLUTION 52-2016

MOTION by Councilman Snyder, seconded by Councilman Grant to approve the appointments of the Recreation Staff as listed.

Ayes:  Annable, Snyder, Hill, Grant           Nays:  0        CARRIED

April 14, 2016

The 3 year contract with Waste Management is up for renewal, the Town has the option to renew for an additional 3 years or go to bid for a new contract.  Supervisor Annable has spoken with Mike DeClerk, from Waste Management, and discussed the increase in rates.  It was decided to put the refuse contract out for bid, due to the estimates of increase.  The bid will include options for the use of garbage totes.

Refuse Contract Bid

RESOLUTION 53-2016

MOTION by Councilman Snyder, seconded by Councilman Hill to advertise for bid for Refuse.

Ayes:  Annable, Snyder, Hill, Grant    Nays:  0    CARRIED

Councilman Grant inquired about purchasing and displaying a POW flag in the meeting room.  Supervisor Annable stated that it is proper for the POW flag to be displayed with the American flag.  Councilman Grant will look into purchasing the flag.

Adjournment

RESOLUTION 54-2016

MOTION by Councilman Grant, seconded by Councilman Snyder that since there is no further business to come before the board, the meeting be adjourned at   8:30 p. m.

Ayes:   5          Nays:   0          CARRIED

Respectfully submitted: 

Cynthia S. Boyler

Town Clerk

Next scheduled regular meeting will be May 12, 2016 at 7:30 p. m.