Minutes

FEBRUARY 11, 2016

The regular meeting of the Town of Hartland, County of Niagara, State of New York, was held on the above date at the Town Hall, 8942 Ridge Road, Gasport convening at 7:30 p.m.

Members present:

Minutes

RESOLUTION 26-2016

MOTION by Councilman Grant, seconded by Councilman Snyder to adopt the minutes of the January 14, 2016 meeting as presented.

Ayes:   5          Nays:   0          CARRIED

Abstract of Bills

RESOLUTION 27-2016

MOTION by Councilman Snyder, seconded by Councilman Reed resolved that the following bills, as prepared by the Clerk and having been reviewed by the Town Board, be authorized for payment in the following amounts:

February 11, 2016

ASSESSOR / CEO REPORTS:

Assessor Hartman has been busy processing sales and finishing exemptions. Hartman reported that next year STAR exemptions will be used as a tax credit.  He will not be processing any new STAR applications as of March 1, 2016.  The County is changing the sliding scale for limited income exemptions; currently the income limit is 19500.00 or less receiving 50%.

There are two possible candidates for the Board of Assessment Review; they are Jeanette Frazier and Todd Arnold.

Hartman has been working with the owner of 3874 Carmen Road, to follow a notice to condemn.  The owner has promised to work on the cleanup and repair of the property.  There are also several cars on the property which need to be removed.

A joint Board meeting has been scheduled for Saturday, March 12 at 10 AM, at the Town Hall to bring everyone on board as to the updates in the Town.

HIGHWAY REPORT:   Read and filed

Superintendent Hurtgam reported that the crew has been busy salting and plowing as needed.  So far this year we have purchased 600 of the 1600 ton of salt that we are committed to buy. We have until August to purchase the additional 1000 ton. 

Worked with Mark Seider, from Niagara County Soil and Water reviewing the offer from DEC regarding the clean up on Ditch Road from the beaver issues.  The DEC has set specific guidelines for the removal and clean up.

The new GIS units are in and everyone has been trained.

February 11, 2016

Hurtgam has received pricing for a new 2016 truck and has also received a guarantee for Teitsworth at auction for 2015 pickup.  After the research it is the recommendation of the Superintendent to proceed with the upgrade.

Purchase 2016 Ford Crew Cab

RESOLUTION 28-2016

MOTION by Councilman Hill, seconded by Councilman Reed to declare the 2015 Ford f150 as surplus and sell at auction with guarantee from Teitsworth AND purchase a 2016 Ford F150 4X4 Crew Cab from Henderson Ford for $33,545.75

Ayes:   5          Nays:   0          CARRIED     

Date of the auction is May 14, 2016.

By recommendation of the Superintendent, it was decided to do a trade with Buffalo Bobcat instead of going to auction.

Purchase of Bobcat Compact Excavator

RESOLUTION 29-2016

MOTION  by Councilman Snyder, seconded by Councilman Grant to trade the used 2015 Bobcat Excavator with value of $59058.90 and purchase a E55T4 Bobcat Compact Excavator  on State Bid #PC6714, Award #PGB22792,  quote of $63001.40, for a final cost of $3942.50

Ayes:   5          Nays:   0          CARRIED

WATER REPORT:                                     Read and filed

Meters were read in January and curb box location is continuing.                

PUBLIC PARTICIPATION:                     None

OLD BUSINESS:                                        

Supervisor gave an update on the healthcare consortium.  Janet and Ross are to meet Friday, February 12 to discuss numbers.  If all goes well, we could be ready to go by 2018.                                                 

NEW BUSINESS:

February 11, 2016

Mileage rate

RESOLUTION 30-2016

MOTION by Councilman Reed, seconded by Councilman Snyder to set the mileage rate at .54/ mile, as per State rate.

Ayes:   5          Nays:   0          CARRIED

Matthew Snell approached the Board to represent the 4^th of July Committee, from Gasport.  This group is responsible for organizing and directing the annual celebration held at the Gasport Ravine each year.  The committee has found that the present location has outgrown its capabilities.  They are requesting permission to hold the celebration at the Hartland Town Park this year.  Snell supplied the Board with all the information pertaining to set up, parking, security, clean up and insurance for the fireworks display.  The Town would be responsible for the necessary insurance binders to cover the event.  The parade will still be held in Royalton, prior to the celebration.

Councilman Reed asked that since the parade is 4 hours earlier and being held in Royalton, if that would have a negative effect on attendance.  Would there be security at the park for those people who would come early.

Superintendent Hurtgam asked if they planned on working with Mr. Kempton, who owns the attached property.  During the Bicentennial the Town received permission for parking on Kempton’s property.

Attorney Seaman asked what entity the group working is under.  Snell replied that the bank account is in the name of Royalton Celebration Committee.

Supervisor Annable asked if the committee had contacted the Fire Co. to ask for help.

Jeff Brown, a member of the committee stated that the law enforcement will be picked up by the committee and that inmates will provide the cleanup detail.

Matthew Snell asked if the Board could discuss and give an answer by February 20, since the paperwork will need to be filed.

Councilman Reed asked for a work session to discuss all of the details.

WORK SESSION SCHEDULED FOR THURSDAY, FEBRUARY 18, AT 6 PM.

February 11, 2016

Adjournment

RESOLUTION 31-2016

MOTION by Councilman Reed, seconded by Councilman Grant that since there is no further business to come before the board, the meeting be adjourned at   8:20 p. m.

Ayes:   5          Nays:   0          CARRIED

Respectfully submitted:                                 

Cynthia S. Boyler

Town Clerk

Next scheduled regular meeting will be March 10, 2016 at 7:30 p. m.